AFLA Conference Archives-Control Rogue Spending

Video Transcription

Video Summary

The discussion focused on the critical issue of rogue spending in fleet management, a concern where unauthorized expenditures occur outside of a company’s established procurement agreements. Emily Garza highlighted the problem with maintenance expenses often misused via P-cards, emphasizing the necessity of clear communication and accountability systems. She recommended incorporating fleet compliance in managerial performance objectives as a solution. The conversation also covered the manipulation of vehicles by drivers to suit personal needs, which can be a cost and safety concern.<br /><br />Addressing rogue fuel spending, the panel agreed it remains challenging to track, although linking telematics with fuel purchases helps in auditing. Unauthorized rentals pose another issue, often leading to heightened liability risks and unapproved expenditures by employees in remote locations.<br /><br />The panelists discussed strategies to combat these challenges, including the use of advanced telematics, monitoring systems for unauthorized alterations to vehicles, and communication to ensure policies are well understood and followed. Important points raised were the considerable costs and safety issues arising from rogue spend and the importance of field auditing.<br /><br />Challenges highlighted by panelists include managing aging fleets, cycling vehicles amid procurement delays, and addressing the impact of the COVID-19 pandemic on fleet dynamics. They emphasized the necessity of having manageable and actionable policies supported by inter-departmental collaboration and effective data use.<br /><br />Ultimately, the session ended with a mention of networking opportunities for attendees, underscoring the importance of exchanging insights to tackle issues like rogue spending.

Asset Subtitle

Moderator: Mike Antich
Panelists: Emily Garza, Lee Pierce, Phil Samuelson, and Katie Keeton

Meta Tag

Location San Antonio, TX

Year 2021

Keywords

rogue spending

fleet management

P-cards

telematics

unauthorized rentals

compliance

procurement delays

COVID-19 impact

field auditing

networking opportunities

San Antonio, TX

2021